Transaction processing mistakes are common. While in a new business it’s easy to delete erroneous transactions in the hassle of updating all the records, QuickBooks as an accounting software is always there to help with a long list of features For more info click here.
Download quickbooks desktop it can fix all the common problems and errors that customers and customers face on a daily basis. Similar to the latest version of QuickBooks Tool Hub, which helps to fix common file errors, Delete Transactions is also a feature that helps you delete invalid, normal or outdated transactions.
You can learn more about it in this post:
- How to Delete Transactions in QuickBooks.
- How to delete multiple transactions at once.
- How to Delete Old Transactions in QuickBooks.
Keep reading this article till the end and don’t miss anything.
How to Delete Transactions in Quickbooks
Deleting a transaction in QuickBooks is simple and easy, but keep in mind that it’s irreversible. You can now delete a Quickbooks transaction by following these steps:
First and foremost, find the transaction you want to delete. (QuickBooks allows you to search by seller name, customer or transaction type)
Open one transaction at a time.
Then click on Other.
After that select the delete option.
Finally, click Yes to confirm.
These steps allow you to remove a transaction from your expense record. Now you have learned how to delete transactions in QuickBooks. Let’s move on to deleting multiple transactions at once.
How to delete multiple transactions at once
If you want to delete multiple transactions at once, you can select the batch delete option. However, before starting this process, please note that this feature is available in the newer QuickBooks Desktop Enterprise Accountant 2018 and QB18.0 versions.
Before that, sign in as an accountant or administrator and delete multiple transactions at once.
If you want to delete multiple transactions in QuickBooks, you can do the following:
- First go to the File menu and select Switch to Single User Mode. Ignore the switch in multi-user mode.
- After that go to Accountant menu.
- Select Delete Batch or Invalid Transaction.
- Then select the transaction you want to delete.
- Then click on Review and Delete.
- Choose Backup & Delete or Backup & Disable (choose as per your convenience).
- Click Yes to review and delete the transaction.
You can delete multiple transactions in QuickBooks by following all of the above steps. Still, there are some exceptional transactions that cannot be batch deleted. Some of them are shown below.
Invoice for which expense or goods are returned
Invoicing on an hourly fee basis.
Salary responsibilities like employee pay and payroll taxes
Taxes on retail purchases such as sales tax.
Transactions within the closing period
If you want to delete them, you can do so individually, but not in batches. You can go to Edit and click on Delete.
How to Delete Old Transactions in Quickbooks
Now that you’re used to deleting transactions in Quickbooks, what if you want to delete all those old transactions that are no longer useful to your business today? If you want to get rid of all these old transactions and invoices, follow these simple steps: This will help clear the confusion.
- Go to the Accounting menu and select Chart of Accounts from the drop-down menu.
- Click to open the account that contains the transaction you want to delete.
- You can then scroll down to Transactions and filter by date relevance, or filter by reporting period to find older transactions.
- Select the transaction you want to delete.
- Then click on Other and choose Delete.
- Repeat these steps for each transaction you want to delete.
In short, QuickBooks as an accounting software allows you to clear all redundant invoices and payments and keep your account clear and fresh. It helps to be more organized and functional in terms of recording new transactions and payments.
The idea behind this post was to explain all the removal features of QuickBooks. We hope that this article will prove useful and useful for your business.